Specific Duties of Bandit Board of Directors

President

• Sets the date of the AGM
• Chairs meetings of the Board of Directors and all General/Special meetings
• Maintains contact with Alliance Hockey regarding policies and procedures
• Represents the Association at the meetings of the G.L.H.A.
• Advises Board of Directors
• Sits on Alliance President's Committee
• Sits on Resolutions committee
• Sits on Discipline committee
• Delegates to VP of Competitive and VP of House League
• Supervises the Police Record Check program
• Is a signing officer of the Corporation
• Works with all board members to ensure collaborative working relationships; if not, delegates the resolution committee to handle the situation

Past President

• Acts as a resource to the current Board of Directors and Executive Committee
• Fulfills the role of President in the previous year prior to the role assignment
• Resignation in the term mid-way forfeits the right to claim the title of Past President the next season

Vice President

• Is a signing officer of the Corporation
• During the absence of the president, performs the president's duties
• Sits on 3 committees (operations, constitution, and finance)
• Oversees the Directors at Large
• Recruits and trains people 12 years and older for timekeeping of all games
• Schedules timekeepers for all regular season, tournament, and playoff games
• Processes timekeeper invoices and ensures timekeepers are paid in a timely manner

Director of Risk

• Responsible for all newly implemented programs for all members of the Association
• Responsible for the discipline of policies and procedures by coaches and trainers
• Responsible for Rowan’s Law for all players and coaches and ensures compliance
• Works with Registrars to complete an updated list of all coaches and coaching staff
• Enforces policies, rules, and procedures of the Association, the GLHA, Alliance Hockey, Ontario Hockey Federation, and Hockey Canada, as well as any applicable laws
• Creates a summary of suspensions and disciplinary actions
• Creates and maintains a summary of CRCs and waivers for all coaches
• Ensures the safety of all players during the season
• Responsible for collecting tracing information in compliance with the MHU
• Maintains confidentiality within this role

Treasurer

• Keeps and maintains full and accurate accounts of all receipts and disbursements raised and expended in the name of the Corporation
• Reports on all financial activities of the Corporation in a manner and at such time as set out herein
• Acts as Chairperson for the Finance committee
• Reviews statements relating to the operations of activities and events
• Works with other board members to oversee the collection of registration fees for all aspects of hockey, issuing invoices and receipts as required
• Is a signing officer on all accounts of corporation money
• Reports on all accounts on a monthly basis

Secretary

• Attends all meetings of the Board of Directors and takes the appropriate minutes of such proceedings
• Gives all notices required to be given to the members and/or the Board of Directors prior to the next board meeting
• Has minutes from meetings to board members no later than 2 weeks after the meeting
• Creates labels for current board members' mailboxes at Earl Nichols Arena and Argyle Arena
• Is the custodian of the Seal of the Corporation
• Is a signing officer of the Corporation
• Maintains all records, correspondence, contracts, and other such documents belonging to the Corporation, delivering them up only when authorized by a resolution of the Board of Directors
• Maintains the flow of information to association members using the MBS Sports website, Facebook, Twitter, and other Social Media platforms chosen by the Board
• Creates and maintains user accounts for all coaches or webmasters and monitors individual team websites for appropriate material

Registrar

• Responsible for the registration of all players in the Corporation's programs, including maintaining all registration records and team lists, ensuring all registration cards are signed, confirming rebates for players withdrawing from the program, confirming all registration fees are paid and submitted to the Corporation's Treasurer
• Provides lists with appropriate information for the Board, Convenors, Coaches, City of London, and others as required
• Ensures accurate information is provided for pre-season ice tryouts, House League assessments and drafts, Round Up, and ice allocation and rosters
• Completes and submits all rosters for London Bandits
• Works with the Director of Risk and other board members running clinics to ensure all players and coaches are properly registered as per Hockey Canada requirements
• Follows up with the collection or reimbursement of fees as appropriate
• Responsible for police checks and tracking them by the Nov 15th deadline with receipts and/or completed Police Checks
• Provides the President with monthly updates on the collection of Police checks and who is outstanding
• Provides the Secretary a list of all active members for the AGM membership meeting
• Has a list of current Parent members and Active members (available from the minor hockey registration system)

Ice Convener

• Responsible for acquiring and scheduling all ice time for the Corporation's hockey program
• Liaises with the appropriate referee associations for the purpose of ice allocation and assignment of referees
• Liaises with the Vice President of House League and Vice President of Competitive Hockey
• Monitors and reports on the utilization of ice
• Notifies Vice President of league games
• Liaises with Alliance
• Responsible for tournament ice and works with the tournament director in conjunction with ice allotments

Vice President of Competitive Hockey

• Produces a contact list for all London Bandits Minor Development teams as required by the Board
• Registers all London Bandit players and coaches in clinics and follows up with collection or reimbursement of fees as appropriate
• Serves as Chair of the MD Coaches Selection Committee
• Recommends MD coaches and Bench staff to the Board for approval
• Responsible for the movement of players between the Corporation’s MD and House League program
• Issues travel permits for London Bandits teams
• Sits on the London Junior Mustangs committee
• Brings forth another committee member to the board to attend seeded committee meetings, voted by board members
• Responsible for all Mustang White Teams, including all aspects of their operation and representing London Bandits at the Seeded level
• Attends the Seeded Hockey League meetings representing the London Bandits
• Participates on the Seeded Coaches Selection Committee
• Responsible for the movement of players between the Corporation’s MD and Seeded program
• Annually reviews the Coaches Manual and works with the VP of House League to ensure consistency in forms, altering where necessary for competitive teams, and ensuring that the Secretary has all necessary documents to post before the season begins
• Reviews team budgets and account activity statements
• Addresses team concerns about the budget
• Ensures all coaches, volunteers, and trainers remain informed of new policies

Vice President of House League Hockey

• Responsible for all house league teams, including all aspects of their operation, representing them at the Community Hockey League or respective representative association
• Attends the Community Hockey League meetings as a voting member representing London Bandits and the CHL
• Serves as Chair of House League Hockey Coaches Selection Committee
• Recommends coaches and bench staff to the board for approval
• Recommends for Board approval an individual to serve as the second London Bandits Rep to the CHL Board and an individual to serve as the Alternate London Bandits Rep to the CHL Board
• Responsible for the annual House League coaches/managers meeting at the beginning of the season
• Issues travel permits
• Annually reviews the Coaches Manual and works with the VP of Competitive Hockey to ensure consistency in forms, altering where necessary for competitive teams, and ensuring that the Secretary has all necessary documents to post before the season begins
• Reviews team budgets and account activity statements
• Addresses team concerns about the budget
• Ensures all coaches, volunteers, and trainers remain informed of new policies

Player/Coach Development

• Works with the Vice President of House League and Vice President of Competitive to establish and administer development programs for players and coaches
• Organizes and advertises clinics
• Acts as a point of contact for coaches regarding player skill development
• Creates a budget sheet and works with President/Ice Convenor on an appropriate budget
• Responsible for the collection of fees, in conjunction with the Treasurer and webmaster
• Acts as a point of contact for the goalie clinic and organizes this program
• Responsible for all clinics being taken, including coaches’ clinics, concussion clinics, etc., and responsible for the billing of such clinics

Tournament Chair

• Responsible for setting up a committee of at least 5 people, including the Ice Convenor, VP, and a board director, to establish the committee at the first general meeting after the AGM
• Oversees running of the tournaments and delegates duties associated with the tournament to the committee
• Orders trophies
• Works with the company that offers hotel rebates
• Completes all documentation to the Alliance
• Completes final balance sheets to provide to the treasurer and board
• Has signing authority for all contracts required for the tournaments with Board approval and seeks tender for hotel rebates
• Coordinates vendors and manages contracts
• Ensures all rosters and travel permits are approved 2 weeks prior to the tournament start date
• Ensures all London Bandits board teams are entered and have registered for the Dan Pulham and London Bandits Memorial Tournament
• Ensures that the London Bandits Memorial Tournament continues to honor the Jayden Elmore player in the Atom division by offering a Jayden Atom Division
• Ensures that the London Bandits Memorial Tournament continues to honor Neil Barker by offering a Neil Barker division in the Midget division
• Ensures that the London Bandits Memorial Tournament continues to honor Brian Sturgeon by offering a Brian Sturgeon division in the Bantam age group
• Ensures that the trophies are labeled correctly and reviewed annually for spelling 2 weeks prior to the tournament
• Ensures that the families of the Memorials are notified of the tournament well in advance so they can be part of the opening and closing ceremonies of each division
• The Memorial will be reviewed after 5 years to enable the recognition of other families. The tournament director will bring this forward to a board meeting for approval
• All expenditures not associated with key issues in the tournament must be brought to the London Bandits board for approval (e.g., jersey, net purchases)

Equipment Manager

• Responsible for the issuance, return, and inventory of all Corporation equipment and jerseys, the maintenance and storage of same, and keeping records of all issuances and returns by team coaches
• Authorizes the respective use of jerseys and equipment by all Corporation teams
• Sits on a minimum of one other committee
• Conducts an annual inventory of all equipment and reports back to the board on replacements needed, equipment repairs, and equipment not returned
• Responsible for obtaining quotes on equipment and jerseys
• Ensures a budget is followed
• Assists the tournament committee with color conflicts for the house league division

Division Convenors

• Responsible for coordinating and managing all facets associated with the operation of their specific division, including sending updates for posting on the website
• Responsible for the movement of players within the house league system
• Attends annual House League coaches meetings and CHL meetings
• Serves on the discipline committee
• Prepares a report for the monthly board meeting
• Collaborates with Directors-at-Large to supply support to the Convenor position
• Volunteers at the Dan Pulham Tournament and London Bandits Memorial Tournament, volunteering at a minimum of one tournament
• Attends the CHL during Championship weekend
• Supports the playoffs
• Attends as many home games as possible
• Attends the Round Up Awards Banquet and supports the Directors-at-Large

Directors at Large

• Plans, hosts, promotes, and maintains corporation fundraising events such as (but not limited to) Picture Day, Skate with Santa, Coach’s Appreciation Night, Night with the Knights, Round Up Awards, and Round Up Dance
• Follows issued budgets and brings event plans to the Board for approval
• Responsible for the advertising and promotion of the corporation and its programs by means including, but not limited to, newspaper ads, signboards, bulletin board notices, newsletters, etc.
• Oversees and enforces all fundraising and promotions policies
• Provides letters for HL and MD to obtain sponsorships
• Coordinates and arranges sponsors for all House League teams
• Reports on the status of sponsorship activity to the Board of Directors
• Confirms the payment of all sponsorship fees with the Corporation's Treasurer
• Serves as the principal contact with all sponsors and liaises with sponsors regarding the activities of the Corporation
• Provides a protected list of sponsors
• Forwards information to the Secretary for posting on the website
• Responsible for parent-rep meetings at the beginning of the season and before playoffs
• Responsible for clothing and swag
• Responsible for enforcing clothing policies
• Heads the Nominations Committee for the AGM
• Sits on a minimum of one committee
• Responsible for coordinating the volunteer activities associated with the tournaments, pre-season ice, and any other activity requiring volunteers