Bandit Board Roles (London Bandits)

PrintBandit Board Roles

SPECIFIC DUTIES OF BANDIT BOARD OF DIRECTORS

  
    
  President

      - chairing meetings of the Board of Directors and all General/Special meetings;

      - Contact with Alliance Hockey regarding policies and procedures

      - representing the Association at the meetings of the G.L.H.A.

      - Advises Board of directors

      - Sits on Alliance President's Committee

      - Sits on Resolutions committee

      -Delegates to VP of Competitive and VP of House League

      - Supervises Police Record Check program

      - shall be a signing officer of the Corporation

   
 
   Past President

      - Act as a resource to the current Board of Directors and Executive Committee

   

   Vice President

            (a)       Shall be a signing officer of the Corporation

            (b)       During the absence of the president perform the president's duties

            (c)       Sits on 3 committees (operations, discipline, and finance)

 

       Director of Risk Management

               (a)        Be responsible for maintaining current list of all London Bandits coaching staff with certificate numbers.

               (b)        Be responsible for all clinics being taken, coaches clinics, concussion clinics etc

               (c)        Be responsible for police checks and the tracking of them 

               (d)         Be responsible for the tracking of all volunteers for speak out etc.

               (e)        Be responsible for the enforcement of policies by the coaches and trainers.

 

 
     Treasurer

The Treasurer shall:

(a)      Keep and maintain full and accurate accounts of all receipts and disbursements raised and expended in the name of the Corporation in the manner set out herein;

(b)      Report on all the financial activities of the Corporation in a manner and at such time as set out herein;

               (c)     Act as Chairperson for the Finance committee;

(d)      Be responsible for reviewing statements relating to the operations of activities and events

               (e)       Be a signing officer on all accounts of corporation money

               (f)        Be responsible for reporting on all the accounts on a monthly basis

 

 
     Secretary

The Secretary shall:

(a)      Attend all meetings of the Board of Directors and take the appropriate minutes of such proceedings;

(b)      Give all notices required to be given to the members and/or the Board of directors two weeks prior to next board meeting

(c)       Have minutes from meeting to board members no later than 2 weeks after meeting.

(d)      Be the custodian of the Seal of the Corporation;

(e)      Be a signing officer of the Corporation;

(f)       Maintain all records, correspondence contracts and other such documents belonging to the Corporation which he or she shall deliver up only when authorized by a resolution of the Board of Directors to do so and to such person or persons as may be named in the resolution;

 

 
  Registrar

The Registrar shall:

(a)      Be responsible for the registration of all players in the Corporation's programs, including maintaining all registration records and team lists, ensuring all registration cards are signed, confirming rebates for players withdrawing from the program, confirming all registration fees paid and submitted to the Corporation's Treasurer;

(b)      Provide lists with appropriate information for the Board, convenors, coaches, City of London, and others as required.  Ensure that accurate information is provided for pre-season ice tryouts, the house league assessments and draft, Round Up, and the ice allocation and rosters.

              (c)      Complete and submit all rosters for London Bandits.



 
 
Ice Convenor

The Ice Convenor shall:

(a)      Be responsible for acquiring and scheduling of all ice time for the Corporation's hockey program;

(b)      Be responsible for liaison with the appropriate referee associations for the purpose of ice allocation and assignment of referees;

(c)      Liaise with the respective external ice and referee officials, the vice president of house league, the vice president of seeded hockey and the vice president of minor development hockey

(d)      Monitor and report on the utilization of ice

(e)      Be responsible for notifying timekeeper Convenors of league games

(f)       Be responsible for liaison with Alliance.

 

 

   
Vice President of Seeded

The Vice President of Seeded hockey shall:

(a)         Sits on the Junior Mustangs White committee

(b)        Be responsible for all representative teams, including all aspects of their operation, representing same at the Seeded or respective representative association;

(b)      Attend the Seeded Hockey League meetings representing Mustangs;

(c)      Recommend for Board approval, from all members of the Board, an individual to serve as Alternate Mustang Rep to the Seeded Board;


(d)      Participate on the Seeded Coaches Selection Committee;

 (e)     Be responsible for the movement of players between the Corporation's Seeded and MD programs.

(f)       Issue travel permits



  
Vice President of Minor development Hockey

        The Vice President of Minor development Hockey shall:

        (a)      Produce a contact list for all London Bandits MD teams as required by the Board.

        (c)      Be responsible for registering all London Bandits players and coaches in clinics and following up with collection or reimbursement of fees as appropriate.

        (d)      Serve as chair of MD coaching selection committee

        (e)      Recommend Coaches to the board for approval

(f)       Be responsible for the movement of players between the Corporation's MD and HL programs.

(g)      Issue travel permits

 

  Vice President of House League Hockey

        The Community Hockey League Chair shall:

        (a)      Be responsible for all house league teams, including all aspects of their operation, representing same at the Community Hockey League or respective representative association;

        (b)      Attend the Community Hockey League meetings as a voting member representing London Bandits;

        (c)      Serve as chair of house league coaches selection committee

        (d)     Recommend coaches to the board for approval

        (d)      Recommend for Board approval, from all members of the Board, an individual to serve as the second London Bandits Rep to the CHL Board, and an individual to serve as the Alternate London Bandits Rep to the CHL Board.

(e)      Be responsible for the annual House League coaches/managers meeting at the beginning of the season.

        (f)       Be responsible for registering all London Bandits players and coaches in clinics and following up with collection or reimbursement of fees as appropriate.

(g)      Issue travel permits

 

 

 

 

Promotions Coordinator

        The Promotions Coordinator shall:

        (a)       Be responsible for the advertising and promotion of the Corporation and its programs by means including, but not limited to; newspaper ads, signboards, bulletin board notices, newsletters, etc for the purpose of increasing enrollment and positive publicity for the Corporation.”

         (c)      Head the nominations committee for annual general meeting

         (d)      Sit on minimum but not limited to one other committee

        (e)      Responsible for clothing or swag

  

 Division Convenors - Mite/Tyke, Novice, Atom, PeeWee, Bantam, Midget/Juvenile                            

The Division Convenors shall:

(a)      Be responsible for coordinating and managing all facets associated with the operation of their specific division including sending updates for posting on the web site, ;

(b)      Be responsible for the movement of players within the house league system;

(c)      Attend annual House League coaches meeting.

(d)      Be responsible for parent rep meeting

(e)       Represented on the discipline committee

(f)       Prepare report for monthly board meeting

 

  Equipment Manager

The Equipment Manager shall:

(a)      Be responsible for the issuance, return and inventorying of all Corporation equipment and jerseys, the maintenance and storage of same, and the keeping of all records for the signing of all issuances and returns by team coaches; and

(b)      Authorize the respective use of jerseys and equipment by all Corporation teams

                (c)     Sit on a minimum but not limited to one other committee

               (d)     Do an annual inventory of all equipment and report back to the board replacements needed, 

                        equipment repairs and equipment not returned                                                                        

              (e)      Responsible for obtaining quotes on equipment and jerseys.

 

 Sponsorship/Fundraising Chairperson

The Sponsorship/Fundraising Chairperson shall:

(a)      Co-ordinate and or arrange for sponsors for all House league teams;

(b)      Report on the status of the sponsorship activity from time to time to the Board of Directors;

(c)      Confirm the payment of all sponsorship fees with the Corporation's Treasurer;

(d)      Serve as the principal contact with all sponsors and will liaise with same from time to time regarding the activities of the Corporation

(e)       Sit on a minimum but not limited to one committee

(f)       Oversee team fundraising ideas

(g)      Provide a list of protected sponsors

(h)      Provide a letter for HL and MD to obtain sponsorships.

(i)       Plan, Host and maintain corporation fundraising events

 

 Tournament Chair 

                  a)      Responsible for setting up committee of at least 3

                  b)      Oversee running of the tournaments

                  c)      Ordering trophies

                  d)      Work with the company that offers hotel rebates

                  e)      Complete all documentation to the alliance

                  f)       Complete final balance sheet to provide to treasurer and board

                  g)      Signing authority for all contracts required for the tournaments with board approval

                  h)      Coordinate for vendors - contracts etc

 

 

 

 

  Directors at Large

                The Directors at Large shall:

(a)      Be responsible for the implementation of one annual mandatory fundraiser (ie Night with the Knights)

(b)      Be responsible for coordinating the volunteer activities associated with the tournaments, pre-season ice, and any other activity requiring volunteers;

(c)      Be responsible for promoting social and fundraising events such as, but not limited to, dances, Coaches Appreciation Night, Picture Day, and Santa’s Visit; in conjunction with 10.15

(d)      Be responsible for all activities associated with the annual RoundUp;

(e)      Be responsible for forwarding information for posting on the web site; 


Player/coach Development

        The development coordinator shall:

 Work with the Vice President of House League and Vice President of MD to develop programs for players and coaches


Time Keeper Convenor

        - Recruit and train people over the age of 14 to establish a stable of people for timekeeping of all games

        - Schedule time keepers for all regular season, tournament, and playoff games.


 
Webmaster

        - Their role is to maintain the flow of information to the association members through the use of the

         MBS Sportsweb website.

        - Additionally, they will create and maintain user accounts for all coaches or webmasters, and monitor  

         individual team websites for appropriate material

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Printed from londonbanditshockey.com on Monday, February 19, 2018 at 12:44 AM