Bandit Board Roles (London Bandits)

PrintBandit Board Roles

SPECIFIC DUTIES OF BANDIT BOARD OF DIRECTORS

  
     
President

  • Sets the date of the AGM
  •  Chairing meetings of the Board of Directors and all General/Special meetings
  •  Contact with Alliance Hockey regarding policies and procedures
  •   Representing the Association at the meetings of the G.L.H.A.
  •  Advises Board of directors
  •  Sits on Alliance President's Committee
  •  Sits on Resolutions committee
  •  Delegates to VP of Competitive and VP of House League
  •  Supervises Police Record Check program
  •  Shall be a signing officer of the Corporation

Past President

  • Act as a resource to the current Board of Directors and Executive Committee

Vice President

  • Shall be a signing officer of the Corporation
  •  During the absence of the president perform the president's duties
  • Sits on 3 committees (operations, discipline, and finance)
  • Oversees the Directors at Large
  • Recruit and train people 12 years and older to establish a stable of people for timekeeping of all games
  • Schedule time keepers for all regular season, tournament, and playoff games
  • Process time keeper invoices and ensure time keepers are paid in a timely manner

 

Director of Risk Management

  • Be responsible for maintaining current list of all London Bandits coaching staff with certificate number

  • Be responsible for all clinics being taken, coaches clinics, concussion clinics, etc.

    and be responsible for the billing of such clinic

  • Be responsible for police checks and the tracking of them

  • Be responsible for the tracking of all volunteers for Speak out etc.

  • Be responsible for the enforcement of policies by the coaches and trainers

 


Treasurer

  • ·Keep and maintain full and accurate accounts of all receipts and disbursements raised and    expended in the name of the Corporation in the manner set out herein
  • Report on all the financial activities of the Corporation in a manner and at such time as set out herein
  • Act as Chairperson for the Finance committee
  • Be responsible for reviewing statements relating to the operations of activities and events
  • Work in conjunction with other board members to oversee the collection of registration fees for all aspects of hockey- issue invoices and receipts as require
  •  Be a signing officer on all accounts of corporation money
  • Be responsible for reporting on all the accounts on a monthly basis

Secretary

  •  Attend all meetings of the Board of Directors and take the appropriate minutes of such proceedings
  • Give all notices required to be given to the members and/or the Board of directors two weeks prior to next board meeting
  • Have minutes from meeting to board members no later than 2 weeks after meeting.
  •  Create Labels for current board members mailboxes at Earl Nichols Arena and Argyle Arena.
  •  Be the custodian of the Seal of the Corporation
  •  Be a signing officer of the Corporation
  •  Maintain all records, correspondence contracts and other such documents belonging to the Corporation which he or she shall deliver up only when authorized by a resolution of the Board of Directors to do so and to such person or persons as may be named in the resolution
  •  Maintain the flow of information to the association members using the MBS Sportsweb website, Facebook, Twitter and any other Social Media platforms chosen by the Board  Additionally, they will create and maintain user accounts for all coaches or webmasters, and monitor individual team websites for appropriate material

Registrar

  •  Be responsible for the registration of all players in the Corporation's programs, including maintaining all registration records and team lists, ensuring all registration cards are signed, confirming rebates for players withdrawing from the program, confirming all registration fees paid and submitted to the Corporation's Treasurer
  •  Provide lists with appropriate information for the Board, conveners, coaches, City of London and others as required. Ensure that accurate information is provided for pre-season ice tryouts, the house league assessments and draft, Round Up, and the ice allocation and rosters
  • Complete and submit all rosters for London Bandits
  • Work in conjunction with risk manager and other board members running clinics to ensure all players and coaches are properly registered as per Hockey Canada requirements and following up with collection or reimbursement of fees as appropriate

 

Ice Convener

  •  Be responsible for acquiring and scheduling of all ice time for the Corporation's hockey program·
  •  Be responsible for liaison with the appropriate referee associations for the purpose of ice allocation and assignment of referees
  •  Liaise with the respective external ice and referee officials, the Vice president of House league, Vice President of Competitive Hockey.
  • Monitor and report on the utilization of ice
  • Be responsible for notifying timekeeper Convenor of league game
  •  Be responsible for liaison with Alliance

 

Vice President of Competitive Hockey

  • Produce a contact list for all London Bandits Minor Development teams as required by the Board
  •  Be responsible for registering all London Bandit players and coaches in clinics and follow up with collection of fees or reimbursement of fees as appropriate
  •  Serve as Chair of the MD Coaches Selection Committee
  •  Recommend MD coaches to the Board for approval
  • Be responsible for the movement of players between the Corporation’s MD and House League program
  • Issue travel permits for London Bandits MD teams
  • Sit on the London Junior Mustangs White committee
  • Be responsible for all Mustang White Teams, including all aspects of their operation and represent London Bandits at the Seeded level
  • Attend the Seeded Hockey League meetings representing the London Bandits
  • Participate on the Seeded Coaches Selection Committee
  • Be responsible for the movement of players between the Corporation’s MD and Seeded program


Vice President of House League Hockey

  • Be responsible for all house league teams, including all aspects of their operation,  representing same at the Community Hockey League or respective representative association
  • Attend the Community Hockey League meetings as a voting member representing London Bandits
  • Serve as chair of House League Hockey Coaches Selection Committee
  •  Recommend coaches to the board for approval
  • Recommend for Board approval, from all members of the Board, an individual to serve as the  second London Bandits Rep to the CHL Board, and an individual to serve as the Alternate London Bandits Rep to the CHL Board
  • Be responsible for the annual House League coaches/managers meeting at the beginning of the season
  • Issue travel permits

Player/coach Development

  • Work with the Vice President of House League and Vice President of Vice President of Competitive to establish and administer development programs for players and coaches
  • Organize and advertise clinics
  • Be a point of contact for coaches regarding player skill development


Sponsorship/ Promotions Coordinator

  • Co-ordinate and or arrange for sponsors for all House league teams;
  • Report on the status of the sponsorship activity from time to time to the Board of Directors;
  • Confirm the payment of all sponsorship fees with the Corporation's Treasurer;
  • Serve as the principal contact with all sponsors and will liaise with same from time to time regarding the activities of the Corporation
  • Sit on a minimum but not limited to one committee
  • Oversee team fundraising ideas
  • Provide a list of protected sponsors
  • Provide a letter for HL and MD to obtain sponsorships.
  • Plan, Host and maintain corporation fundraising events
  •  Be responsible for the advertising and promotion of the corporation and its programs by means including, but not limited to newspaper ads, signboards, bulletin board notice
  • newsletters etc.
  • Head the nominations committee for annual meeting
  • Responsible for clothing and swag
  • Address all public relations to portray the corporation positively

  Tournament Chair
 

·            Responsible for setting up committee of at least (5) people

·         Oversee running of the tournaments

·         Ordering trophies

·         Work with the company that offers hotel rebates

·         Complete all documentation to the Alliance

·         Complete final balance sheets to provide to treasurer and aboard

·         Signing authority for all contracts required for the tournaments Board approval

·         Coordinate for Vendors – contracts, e.g.

·         Ensure that all rosters and travel permits are approved 2 weeks prior to the                              tournament start date

·         Ensure that all London Bandits board teams are entered and have registered for the                Dan Pulham and London Bandits Memorial tournament

·         Ensure that the London Bandits Memorial Tournament continues to honour the                        Jayden  Elmore player in the Atom division by offering a Jayden Atom Division.

·         Ensure that the London Bandits Memorial Tournament Continues to honour Neil                      Barker by offering a Neil Barker division

·         Ensure that the trophies are labelled correctly and annually, are reviewed for spelling.            They should be reviewed 2 weeks prior to the tournament.

·         Ensure families of the Memorials are notified of the tournament well in advance so                  they can be apart of the opening ceremonies and the closing ceremonies of each of                those divisions.


  Equipment
 Manager

  • Be responsible for the issuance, return and inventorying of all Corporation equipment and jerseys, the maintenance and storage of same, and the keeping of all records for the signing of all issuances and returns by team coaches
  •  Authorize the respective use of jerseys and equipment by all Corporation teams
  • Sit on a minimum but not limited to one other committee
  • Do an annual inventory of all equipment and report back to the board replacements needed equipment repairs, and equipment not returned
  • Responsible for obtaining quotes on equipment and jerseys

Division Convenors (IP Program, Competitive, Atom, Peewee, Bantam and Midget Juvenile)

  • Be responsible for coordinating and managing all facets associated with the operation of their specific division including sending updates for posting on the web site
  •  Be responsible for the movement of players within the house league system
  • Attend annual House League coaches meeting
  • Represented on the discipline committee
  • Prepare report for monthly board meeting
  • Collaborate with Directors-at-Large to supply support to the convenor position

Directors at Large

  • Be responsible for the implementation of one annual mandatory fundraiser (i.e. Night with the Knights)
  •  Be responsible for coordinating the volunteer activities associated with the tournaments, pre- season ice, and any other activity requiring volunteers
  • Be responsible for promoting social and fundraising events such as, but not limited to  dances, Coach’s Appreciation Night, Picture Day, and Santa’s Visit; in conjunction with 10.16
  • Be responsible for all activities associated with the annual Roundup
  • Be responsible for forwarding information for posting on the web site
  • Be responsible for parent-rep meetings
  • Reports to the Vice President
  • Follow issued budgets and bring event plans to the Board for approval
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Printed from londonbanditshockey.com on Monday, September 23, 2019 at 5:20 AM